PGN CHapter evaluation policy

During the semester,the National Council of PGN continuously evaluates each chapter’s health,professionalism and engagement levels. The purpose of this continuous monitoring is to ensure the overall health of the organization and to provide support toany school’s facing challenges.

This document outlines the basic requirements each chapter is required to meet and the steps the National Council will take to counsel the student leadership, and if necessary,the academic sanctions (e.g., probation, emergency status, suspension) that maybe placed upon a chapter.

 

Good Standing

Chapters are considered in Good Standing if, in that semester, they have meet the following criteria:

•       Attend or send a representative to all Chapter President conference calls and any mandatory trainings

•       No more than one missed call (there are 2 – 3 calls in each semester)

•       Submit forms, dues and updated membership lists on time

•       Forms and dues are considered overdue after one week

•       More than one overdue form is considered a violation.

•       Conduct recruitment and accept new members (each semester)

•       Keep chapter’s executive board contact information up to date with National’s

•       Ensure all existing and current members have read and understood the Risk Management Policies

•       Display general professionalism (This includes, but is not limited to responding to emails and inquiries within a timely fashion, attending scheduled meetings etc. )

•       Abide by PGN’s National bylaws, policies and otherwise conduct oneself in an ethical and legal manner

•       Violation of this criteria will result in a vote for suspension

•       Attend the National Convention

 

Chapters in good standing are eligible to receive awards and/or financial assistance from The National Council of PGN and The PGN Scholars Foundation, the 501(c)(3).Chapters who fail to meet these requirements will be fined $150 for each transgression.

Chapters who fail to meet the Good Standing criteria will be placed on our performance management program for a probationary period.

 

Performance Management Program

Chapters who fail to meet the Good Standing criteria will be placed on our performance management program for a probationary period. Chapter presidents with chapters on performance management programs are required to meet with a National Council member or other representative to discuss the issues at hand at an agreed upon cadence over the course of the semester. A performance plan will be developed to assist the chapter with its specific needs and challenges.

 

Chapters on a performance management program must also meet the following criteria:

·     Attend or send a representative to all Chapter President Conference Calls

·     Submit forms on time

·     Submit dues on time

·     Schedule arush working session with the National Council

·     Conduct recruitment and accept a minimum number of new members (number to be determined on an individual basis)

 

Emergency Status

Chapters who fail to meet the requirements of their performance management program for two consecutive semesters will be placed on an emergency assistance plan. The emergency assistance plan provides chapters with an intensive program tore-boot their chapter over a semester. This plan may include, but is not limited to the following requirements:

  • Recruit new members and maintain a group of at least 30 people (new candidates may need to be interviewed by National’s)
  • Provide notes and attendance for weekly group meetings
  • Set up recurring calls with an appointed representative from National’s
  • Create a clear recruitment plan for the next semester
  • Appoint a faculty advisor, if there isn’t one currently. Set up call with National Council and faculty advisor
  • Allow the National Council to assist with officer selection
  • Send someone to the National Convention
     
            

If all the above steps are met, the National council agrees to send a member of the National Council or other representative out to the college or university to assist with restarting the chapter. This will include, but is not limited to, meeting with the chapter, discussing roles and responsibilities with the local officers,developing a recruitment strategy/plan, and meeting with the faculty advisor.

 

Suspension

Chapters are placed on suspension after failing to meet the requirements of their emergency assistance plan.

Chapters can also be placed on suspension for serious violations of PGN’s by-laws, policies, or for partaking in other unethical or illegal activities.National Council must vote to place a chapter on suspension. A two-thirds vote is required to suspend a chapter.

 

Suspension Appeals

Chapters have a right to petition their suspension status. An appeal may be submitted up to six months after the suspension to the National Council. The appeal will be presented to a committee that includes both the National Council and the Chapter Presidents. A two-thirds vote is required to overturn the suspension.

Appeals should include a written recommendation from a Faculty Advisor or Dean of the College of Business.

 

Appeals may be sent to:

The PGN National Council at executivedirector@phigammanu.com